Imagine you run a photography business that uses JoliBiz #
Objective: You want to manage bookings, client preferences, packages, invoices, assistants, editing schedules, delivery deadlines, rentals, and upsells — all from one system without chasing people or losing track.
Booking and Managing Client Sessions #
Situation:
- You handle studio shoots, outdoor events, weddings, school photos, and product photography — often booked via WhatsApp or social media.
Action:
- You capture each booking in JoliBiz with date, time, location, package type, and any add-ons like drone shots or extra hours.
- Reminders go out automatically to clients before the session.
Benefit:
- No missed appointments or confusion around availability.
Saving Client Preferences and Requirements #
Situation:
- Each client wants something different — poses, editing style, background colours, or delivery format.
Action:
- JoliBiz stores preferences, notes, previous bookings, favourite packages, and file delivery preferences for each client.
Benefit:
- Repeat clients feel remembered and everything is done right without re-asking details.
Loyalty Points and Special Discounts #
Situation:
- Clients book seasonal shoots, birthdays, maternity sessions, or business headshots and you want repeat bookings.
Action:
- JoliBiz awards points every time they book and sends vouchers for birthdays, anniversaries, or referral rewards.
Benefit:
- Clients return more often without manual follow-ups.
Subscription Packages and Retainers #
Situation:
- Businesses, influencers, schools, agencies, and content creators need recurring shoots, not once-off sessions.
Action:
- You create packages like “Monthly Brand Shoots”, “Retainer Bundle”, or “Seasonal Family Sessions”. JoliBiz tracks balances and renewals.
Benefit:
- Consistent income and less chasing for rebookings.
Service Staff Management and Commissions #
Situation:
- You use assistants, second shooters, makeup artists, editors, or videographers.
Action:
- Each person is added to JoliBiz. Their tasks, bookings, and upsells are tracked and commissions are calculated if needed.
Benefit:
- Smoother teamwork and easier payouts without confusion.
Supplier Management and Purchase Orders #
Situation:
- You need props, lighting gear, backdrops, memory cards, batteries, or studio rentals.
Action:
- You load suppliers into JoliBiz and generate purchase orders when you restock or hire equipment.
Benefit:
- Reduced costs, tracked orders, and no emergency shortages.
Inventory Management and Low Stock Alerts #
Situation:
- Items like props, softboxes, cables, stands, and backdrops get misplaced or double-booked.
Action:
- JoliBiz tracks what is available, what is out on a shoot, and alerts you when stock needs replacing.
Benefit:
- No last-minute panic or double-use of the same gear.
Service Staff Task Dashboard #
Situation:
- Shoots involve planning, lighting setup, editing, printing, file delivery, and client follow-ups.
Action:
- You assign tasks in JoliBiz to yourself or your team with deadlines and status updates.
Benefit:
- Nothing is forgotten, and clients get their photos on time.
Financial Management and Client Credit #
Situation:
- Some clients pay deposits, others want split payments, and bigger clients want invoicing.
Action:
- JoliBiz manages deposits, invoicing, balances, reminders, and credit terms for you.
Benefit:
- No awkward chasing or lost income.
Document Management #
Situation:
- Contracts, model releases, permits, shot lists, and concept boards need storing and quick access.
Action:
- You upload and organise files per client or project in JoliBiz.
Benefit:
- Instant access without sorting through chats or folders.
Production and Inventory Deduction #
Situation:
- When you use props, print photos, or package products, materials cost money.
Action:
- JoliBiz deducts linked items (paper, frames, props, USBs) automatically when a job is completed.
Benefit:
- You know actual costs and can price accordingly.
Sales Return Management #
Situation:
- Clients sometimes want to change print sizes, swap albums, or adjust packages mid-way.
Action:
- You update the order in JoliBiz, process the return or change, and stock/prices update automatically.
Benefit:
- No messy manual adjustments or lost track of changes.
Shipping Orders and Client Collection #
Situation:
- You deliver albums, USBs, framed prints, or branded materials to clients or courier them.
Action:
- JoliBiz lets you schedule deliveries, assign drivers/couriers, and send tracking or pickup reminders.
Benefit:
- Professional fulfilment without manual chasing or confusion.
